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Updates for ED II, RD, and Transfer Students

Posted by on Wednesday, January 5, 2011 in Application Process.

I hope everyone had an amazing holiday season with friends and family!  Here at Vanderbilt, OUA is back in full swing and we’ve got answers to your questions.  With ED I and the New Year behind us (how did that happen?!), I know most of our readers are focusing on the next admission rounds.  Here are the need-to-knows if you are an applicant for Early Decision II, Regular Decision, or Transfer admission.

Dates & Deadlines

  • January 3, 2011: ED II & RD application deadline; scholarship deadline for all students
  • January 8, 2011: ED II deadline to request an alumni interview
  • January 15, 2011: RD deadline to request an alumni interview
  • February 5, 2011: all students must complete CSS Profile and FAFSA for need-based financial aid consideration
  • February 15, 2011: ED II admission decisions mailed
  • March 1, 2011: Transfer application deadline
  • April 1, 2011: RD admission decisions mailed
  • May 1, 2011: National notification day (RD students must report their intention to enroll)
  • Summer 2011: Transfer admission decisions mailed on a rolling basis
  • August 24, 2011: First day of classes

Missed Deadlines

We are currently still accepting new applications and additional application materials.  There will be a point when we can no longer accept these items and still give the candidate a full review.  However, if you send application materials soon we will use them in your file review.

If you miss the request deadline for an alumni interview the interviewer may not be able to meet with additional students.  Furthermore, these deadlines ensure that your alumni interview report will make it into your file in time for your assigned admissions counselor to read it.  We cannot guarantee it will be available for your counselor if you miss the deadline.  Please remember that interviews are optional and only about a quarter of our applicants complete an interview.

With thousands of need-based financial aid applications to assess, the Office of Student Financial Aid and Undergraduate Scholarships needs your due diligence.  Please complete the CSS Profile and FAFSA as soon as possible and by the February 5th deadline.  If you miss the deadline you may still submit the forms, however we cannot guarantee you will receive a financial aid package immediately with your admission decision.


The deadline for the three Signature Scholarships at Vanderbilt is behind us already.  Students may not apply for the Ingram Scholarship past its December 1st deadline.  However, students interested in the Cornelius Vanderbilt and/or Chancellor’s Scholarship may submit their materials ASAP and still receive consideration.  In about a month we will no longer be able to receive scholarship materials and still grant full consideration.

Ingram Scholarship recipients will learn of their award around the end of February.  CV and Chancellor recipients receive award notification letters in early to middle March (in advance of formal admission letters).


Missing Application Materials

If you received an incomplete email in the past few weeks, do not stress.  We know that things go missing from time to time.  Here’s how to proceed:

1)          Be aware that items listed in the incomplete email “have not yet been processed”.  That does not mean they have not yet arrived in our office.  If you sent materials within the past 10 days, please wait an additional week before checking in with our office.

2)          If the material(s) missing came from your high school counseling office, check with your counselor to ascertain when the pieces shipped out.  High schools are also overloaded and may send materials several days later than you think.

3)          If you and/or your college counselor submitted materials over 10 days ago and you still received an incomplete notice, please contact our office at

4)          Allow us at least 3 business days to respond.

Decision Plan Changes

If you wish to switch from RD to ED II or vice versa, here are the steps:

1)          Contact your Vanderbilt University admissions counselor via email

2)          In your email include your name, address, and specific request

We need this request in writing so we cannot receive a request via phone.  Please remember that if you are switching to Early Decision II you will also need to complete the ED Agreement form available from the Common Application.  Your application will be incomplete until we process this form.

Transfer Students

We haven’t forgotten about you!  Transfer students have a unique set of questions.  I will write a blog in the coming week or two that answers most of the questions you may have.  Here are a few notes to hold you over:

  • The deadline is March 1, 2011; we will not begin reviewing files until after that date and the first decisions will not go out until the end of May or beginning of June
  • You are eligible for need-based financial aid, so apply!  However, there are no merit scholarships available for transfer students.
  • Similar to freshman applicants, you have an assigned admissions counselor.  This assignment is geographic based on the high school you attended not the college you currently attend.
  • We will require an official every transcript from every institution you attended (high school and college).  Start working on getting those together.
  • Finally, we ask that you write your personal essay on why you would like to transfer and why you feel Vanderbilt would be an appropriate institution for you at this point in your life.  This essay can have a significant impact on the admission decision so start working on that as well.

Wow.  That was a lot of information!

I am currently wading through a HUGE stack of files.  All of the admissions counselors in the office take about 2 or 3 reading days a week to work specifically on applications.   Give your counselor time to respond to emails and phone calls.

Questions?  You know where to post.

PS: Thank you for all of the amazing conversations and questions on the blog these past few months!

That puppy I referenced in my last post… well, she got bigger!

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  • greg

    January 5th, 2011

    You guys (and gals) are really busy! Thanks for your updates on the upcoming deadlines and decisions and the transparency of the admissions process! Good luck everybody!

  • Susan

    January 6th, 2011

    Should accepted EDI students send mid-year grades or anything else to Vanderbilt?

  • Kylie

    January 6th, 2011

    Susan: Admitted students via ED I will not need to send mid-year reports; only the final transcript is necessary

  • Joe

    January 6th, 2011


    Is there any less consideration gived to those accepted for ED1 when it comes to scholarships? Thanks.

  • Kylie

    January 6th, 2011

    Joe: All students (regardless of decision plan) receive equal consideration in our scholarship process.

  • John

    January 7th, 2011

    Hi Kylie,

    Can you release the total number of applicants for this year?

  • Kylie

    January 9th, 2011


    We won’t know the total number of applicants for many months. Although the January 3rd deadline is behind us, there are several factors which affect application numbers and the total number will fluctuate well into April/May. Look for this number in our 10th Day Data report next September.

  • Spencer

    January 10th, 2011

    If you do not receive a scholarship, will you still receive an e-mail mid-March?

  • Kylie

    January 10th, 2011

    Spencer: You will be notified if you do not receive a scholarship sometime in March.

  • Paige

    January 11th, 2011


    If I wish to appeal my decision, I know to send it to the dean of admissions. However, is the mailing address to the office of Undergraduate Admiissions or is it to another address?

  • Kylie

    January 12th, 2011

    Paige: Address the letter to OUA – 2305 West End Avenue, Nashville, TN 37203

  • Brooke

    January 18th, 2011

    Kylie, I thought that Ingram scholars find out if they are semifinalists in late January?

  • Kylie

    January 18th, 2011

    Brooke: Students who applied for Ingram will hear if they are semi-finalists by the end of January. Good luck!

  • Shakya

    January 28th, 2011

    I was wondering if you have any estimate of the number of scholarships given to international students. I’ve applied for the Cornelius, and while I know it’s mighty difficult to make it, I’m hoping some statistical data would calm those squirming butterflies.
    Thanks !

  • Kylie

    January 28th, 2011

    Shakya: We award about 120-150 CV scholarships per year (depending on the year and funding). International students receive consideration in this scholarship pool if they apply. The number of scholarships to international students depends on the year. I know that it’s difficult to “calm those squirming butterflies”, but please try to do so. This semester will be full of twists and turns and it’s better for your health and sanity to stay calm and take it all in turn.

  • Kaitlyn

    February 5th, 2011

    I have heard there is a possibility Early Decision 2 acceptance letters could be mailed out early. Is this possible? If so, do you have any idea the day they might be mailed out?

    Thanks so much!

  • Kylie

    February 6th, 2011

    Kaitlyn: At present it looks as if ED II letters will mail either February 11th (Friday) or February 14th (Monday). Keep checking our blog for updates.